You’ve explored the versatile meeting space options available at Waurn Ponds Estate, and now you’re ready to make your booking. We understand that the booking process should be as seamless and enjoyable as the event itself. Throughout this blog we’ll walk you through our easy and efficient booking process, ensuring that securing your ideal function space is as effortless as possible.
Our step-by-step booking process:
With a focus on personalisation and ease of booking, Waurn Ponds Estate’s function team are here to make your experience a memorable one, right from your very first interaction.
Step 1: Initial enquiry
Reach out to our friendly team via (03) 5227 3000, [email protected] or by submitting the online event enquiry form to take the first step to booking your ideal function space. Be sure to provide our team with as much information as possible about your event, including the date of the event, what type of event you’re wanting to host, the number of expected attendees, any catering needs, and your preferred conference or meeting space (if known).
Step 2: Consultation and Site Inspection
We will schedule a consultation with one of our event coordinators where you will discuss your event in more detail. This consultation can be conducted over the phone, or if you would like to view the meeting spaces available for hire, we can arrange for an in-person site inspection as well.
Step 3: Customised Proposal
From your initial consultation, our team will then put together a customised proposal for your event. Details here will include specific layout options, catering requirements, equipment needs and cost.
Step 4: Booking confirmation
Once you’ve reviewed the customised proposal and are ready to finalise your booking, you can easily sign our agreement digitally or in person, to secure your event space booking.
Step 5: Pre-event coordination
Closer to the date of your event, our event coordinator will liaise with you to organise any finer details needed in the leadup to your event.
Tailored Quotes and Proposals
At Waurn Ponds Estate, we understand that every event is unique and therefore each event requires a personalised planning approach. Our team are dedicated to crafting tailored quotes and proposals that match your specific requirements and budget.
In our initial planning meeting, we discuss your vision in depth to understand your event needs, requirements and budget. We’ll craft a personalised proposal, ensuring that no detail is overlooked. This guarantees that your event is meticulously planned and perfectly executed, giving you peace of mind and confidence for success on the day.
Support and face-to-face consultations where needed
Whilst many of our initial interactions throughout the booking process are conducted via email or online, our events team always offer dedicated support and face-to-face consultations wherever needed. Whether you need detailed guidance, have specific questions, or want to visually see the event space, our team is available to provide you with personalised, in-person assistance. This hands-on approach ensures that you feel supported and confident throughout the entire booking process.
Ready to book your next event at Waurn Ponds Estate?
Our streamlined booking process and dedicated events team ensure that planning your next event is a smooth and enjoyable process.
Bring your vision to life and secure your ideal function space at Waurn Ponds Estate today. Our team is here to ensure that your needs are met every step of the way.
Reach out to the friendly Waurn Ponds Estate team, or discover more by exploring our conferences information or corporate catering services further.
