Waurn Ponds Estate
Conferences
Welcome to the Estate, a premium, purpose-built conference venue in Geelong with state-of-the-art technology, serene views, and modern on-site accommodation
Waurn Ponds Estate is a contemporary conference venue in Geelong, ideal for conferences, meetings, training days and corporate events of all sizes. Located within Deakin University’s Waurn Ponds campus, the Estate offers a tranquil setting with modern facilities and easy access to Geelong and the surrounding region.
With eight conference spaces, the latest AV technology, on-site accommodation and in-house catering, the Estate is a premier Geelong conference centre. We can assist with all conference enquiries, from small meetings to large, multi-day retreats.
Want to find out more?
Fill in your details to download our conference information pack, which includes room capacities, layout options, catering packages and accommodation information. A member of our team will be in touch to assist with your enquiry.
Explore our Geelong conference centre spaces
Our conference room hire options range from large plenary spaces to smaller boardrooms, allowing events to be tailored to your format, delegate numbers and technical requirements.
Torquay Room
Our largest conference room, Torquay, features high ceilings, expansive views, access to the Lawn and advanced AV technology. Ideal for conferences, keynote presentations and large-scale sessions.
Cabaret: 90
Boardroom: 26
Theatre: 154
U Shape: 34
Classroom: 48
Data projector and screen, with fold back screen for presenters view
Built in cameras at front and rear of room
Connectivity to your personal laptop
Lectern with microphone and touch panel operation
4 x handheld microphones
4 x lapel microphones
12 x table microphones
Wi-fi
Hearing loop device
Anglesea Room
Filled with natural light, Anglesea is our second-largest conference room, offering terrace access, high ceilings, and cutting-edge technology. It is well-suited to seminars, workshops and medium-sized conferences.
Cabaret: 40
Boardroom: 16
Theatre: 60
U Shape: 22
Classroom: 24
Data projector and screen, with fold back screen for presenter’s view
Built in cameras at front and rear of room
Connectivity to your personal laptop
Lectern with microphone and touch panel operation
4 x handheld microphones
4 x lapel microphones
8 x table microphones
Wi-fi
Hearing loop device
Bellbrae Room
Bellbrae is a smaller boardroom featuring floor-to-ceiling windows, private balcony access and the latest AV facilities. Ideal for meetings and breakout sessions.
Boardroom: 10
Data projector and screen
Touch panel operation
Connectivity to your personal laptop
Built in camera and microphone for online meetings
Wi-fi
Ceres Room
Ceres provides a private boardroom environment with balcony access, natural light and cutting-edge conference technology.
Boardroom: 10
U Shape: 12
Data projector and screen
Touch panel operation
Connectivity to your personal laptop
Built in camera and microphone for online meetings
Wi-fi
Duneed Room
Duneed is one of our mid-sized conference rooms, offering lake views, private balcony access and flexible layouts supported by contemporary AV.
Cabaret: 20
U Shape: 18
Boardroom: 16
Data projector and screen
Touch panel operation
Connectivity to your personal laptop
Built in camera and microphone for online meetings
Wi-fi
Jan Juc Room
Jan Juc is a compact boardroom space with floor-to-ceiling windows, balcony access and integrated technology for focused meetings.
U-Shape:12
Boardroom: 10
Data projector and screen
Touch panel operation
Connectivity to your personal laptop
Built in camera and microphone for online meetings
Wi-fi
Moriac Room
Moriac is a smaller meeting room designed for private discussions, planning sessions and breakout use, with balcony access and integrated AV.
U-Shape: 12
Boardroom: 10
Data projector and screen
Touch panel operation
Connectivity to your personal laptop
Built in camera and microphone for online meetings
Wi-fi
Paraparap Room
Paraparap is a mid-sized conference room featuring lake views, private balcony access, flexible seating configurations and cutting-edge technology.
Cabaret: 24
U-Shape: 18
Data projector and screen
Touch panel operation
Connectivity to your personal laptop
Built in camera and microphone for online meetings
Wi-fi
Public Meeting Spaces
In addition to dedicated conference rooms, the Estate offers a range of indoor and outdoor public spaces suitable for informal meetings, networking sessions and breakout spaces.
Spaces available:
Kitchen Garden
Pool Area
Terraces
The Lawn
Indoor Lounge
Find out more here (link to venues page).
All spaces throughout the Estate have free Wi-Fi.
The Lounge includes a portable presentation screen with microphone.
Conference room capacity chart
We have a variety of conference rooms for hire, with a range of room sizes and layout configurations, including theatre, classroom, boardroom and cabaret styles. Refer to the capacity chart below to select the most suitable space for your event.
Not sure where to start?
For conference enquiries or availability, contact our friendly team for more information or to request a tailored quote.
Conference facilities designed for seamless delivery
State-of-the-art conference technology
Our Geelong conference venue’s AV equipment is tailored to provide a seamless user experience and enhance your conference.
Our meeting rooms feature one-touch operation, allowing you to plug your laptop directly into our extra-large screens.
Cameras are built in both at the front and rear of the rooms for ease of Zoom meetings, and recording capabilities and hearing loop devices are available.
Along with the cutting-edge technology provided, your conference can be supported by our campus IT specialists, available to hire.
Delicious conference catering
Conference catering at Waurn Ponds Estate is designed to nourish and sustain delegates throughout the day.
Exciting and flavourful food is part of what we do at the Estate. Our dishes are created using seasonal ingredients and produce from our kitchen garden.
Our menus promote interaction among delegates, either via our Premium package lunch, served grazing-style, or our Deluxe package lunch, served seated.
Great coffee is essential, and our packages feature one-touch espresso coffee and Love Tea available all day.
Conference accommodation
For multi-day conferences and events, delegates can unwind and relax when they stay at the Estate’s on-site accommodation.
Our 60 contemporary guest rooms offer views overlooking the Estate’s grounds, landscaped gardens or infinity pool.
Each room features a spacious king-size bed, a modern ensuite bathroom, contemporary furnishings, plush bedding, tea and coffee-making facilities, a desk, a TV, and O&M products.
Breakfast can be added to your booking, and most of our rooms can be effortlessly transformed into twin-share.
Suites and accessible rooms are also available.
Make an enquiry
If you’re unsure where to begin, our experienced team can assist with planning your event at our conference venue in Geelong, from room selection and layout through to catering, technology and accommodation.
Helpful information
How many conference rooms does the Estate have?
The Estate has eight different conference rooms, in addition to a variety of public spaces that can be utilised for less formal discussions and meetings.
Crafted to exceptional standards, our conference rooms are thoughtfully designed, ensuring an ideal backdrop for your upcoming conference.
The smaller meeting rooms can accommodate up to 10 people, while our largest conference space can hold 154 delegates.
Can we use the outdoor spaces for team building activities?
Absolutely. We encourage our groups to use the Estate to its full potential, and our large lawn, rolling hills, tennis courts, and walking track work perfectly for team-building activities.
Contact our team for more information.
What conference technology is available at the Estate?
Our AV equipment features one-touch operation, allowing you full access from your own laptop.
The Estate’s conference rooms also have an extra-large projector screen, a lectern with a microphone, and handheld, lapel, and table microphones.
The spaces have built-in cameras at both the front and rear of the rooms for ease of use during Zoom meetings, and we have recording capabilities and hearing loop devices available.
Free wi-fi is available throughout the Estate.
Does the Estate have conference accommodation?
Yes, Waurn Ponds Estate has 60 accommodation rooms that can host up to 120 guests when twinned or shared. These include two suites and three accessible rooms.
Each of our rooms features a king-size bed, modern ensuites, tea and coffee-making facilities, a TV, a desk, O&M products, and gorgeous views.
Find out more about our accommodation options and inclusions here.
Does Waurn Ponds Estate have break out rooms?
The Estate’s six smaller meeting rooms, located amongst the accommodation wings, offer excellent breakout rooms with full AV facilities.
The design of the Estate’s common areas, event spaces and grounds encourages informal breakout sessions. Small groups can find a quiet spot in the lounges, quiet seating corners, available event spaces, or the garden to brainstorm, discuss ideas, reflect, or plan.
Does the Estate offer conference catering?
We offer full-day conference catering at Waurn Ponds Estate, with a range of packages available to suit your needs. All options include all-day espresso coffee and tea.
Our Premium conference packages follow a more traditional conference format, with salads and filled sandwiches laid out in a grazing style to encourage interaction between guests.
Our Deluxe conference packages include a unique take on a conference lunch: salads and side dishes, with a hot main selection served sharing-style for a more formal, seated experience.
The Estate can also host corporate dinners, lunches and other events, such as cocktail parties, morning or afternoon teas and more.
Find out more about our catering options here.
Can I host a conference at the Estate if I am not associated with Deakin?
Yes, of course. Waurn Ponds Estate offers conferences, events and corporate accommodation to everyone. You do not have to be associated with Deakin to make a booking with us.
Please do not hesitate to contact us for a custom quote to suit your needs.
Do you have any accessible conference rooms?
Yes, the Estate has 4 accessible conference rooms.
No stairs are required to access our Torquay, Anglesea, Bellbrae and Ceres rooms.
Please mention your requirements to our friendly team at the time of booking.
